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PTO Accrual Calculator
Enter annual PTO hours, pay periods, elapsed periods, starting balance, and PTO used. This is a neutral estimate and does not apply employer caps, waiting periods, carryover rules, or legal requirements.
How to use this calculator
Enter the annual PTO allowance in hours and the number of pay periods in a year.
Enter how many pay periods have elapsed, your starting PTO balance, and PTO already used.
How it works
Accrual per period = Annual PTO hours ÷ Pay periods per year; Accrued to date = Accrual per period × Pay periods elapsed; Available PTO = Starting balance + Accrued to date − PTO used
Example
80 annual hours ÷ 26 pay periods = 3.08 hours per period; after 10 periods = 30.77 accrued; with 8 starting hours and 16 used = 22.77 hours available
80 annual hours ÷ 26 pay periods = 3.08 hours per period; after 10 periods = 30.77 accrued; with 8 starting hours and 16 used = 22.77 hours available
What the result means
The result is an arithmetic estimate. Actual accrual may differ because employers can use caps, waiting periods, prorating, carryover limits, tenure tiers, rounding rules, or other policies.
Version 1.0.0 · Last reviewed 2026-10-22